What Today's Productivity Apps Are Missing
It's hard to imagine a world without the productivity software we use daily. Office 365, Photoshop, CAD,… Each of these apps continues to offer new possibilities to work faster and create innovative designs. Previously, this was unimaginable. Yet, there is still something missing that could further enhance our productivity.
So, what are we missing?
We are working more efficiently thanks to our Office packages. We can now edit photos or create 3D designs much faster. But how often do we forget where we saved that important document?
When we work in various programs, we can save and name our documents wherever and however we like. This opens the door to disorder, especially in process-oriented companies.
Our modern productivity software only achieves optimal productivity and time savings when paired with a structured approach to storing and organizing documents themselves. Strangely, this is often overlooked in businesses.
Structure as a Solution
If we were to start optimally organizing our digital workspace, we would already be making a significant step forward. This ensures that individual users can work as smoothly as possible, while also allowing colleagues to access and collaborate on the same documents.
By establishing a healthy structure for how we consolidate, organize, and make information available within a company, we can further optimize the use of our productivity tools. We lose less time constantly searching for documents or checking if we are working on the latest version.
Optimize with ByondFiles
With ByondFiles, we tackle the potential for disorder right from the start. During the initial phase of implementation, we discuss best practices with clients for organizing files and provide advice on how this can be applied within their own company. We can take it a step further by creating file templates that ensure consistency throughout the company.
Using automatic naming for files allows ByondFiles to bring additional order to the folders themselves. This makes it even easier to quickly identify the necessary documents.
The use of tags as metadata also allows information to be quickly labeled by topic, which further simplifies and speeds up the search function within ByondFiles.
Thanks to the perfect integration with Office 365 within ByondFiles, we can now make optimal use of all the functionalities that Office has to offer. However, we work on a much healthier foundation regarding the internal organization of all the company’s information. It has never been so easy to collect, organize, and share information with colleagues, whether they’re in the office or on the go.
If you would like to get a preview of how ByondFiles can improve productivity within your company, feel free to contact us, and we will gladly organize a no-obligation demo.